Privacy policy

Privacy policy
Privacy Policy for ATP Ejendomme A/S (ATP Real Estate)

Data responsibility
We are serious about protecting your personal data
ATP Real Estate processes personal data under our Privacy Policy. The Privacy Policy informs you how we process personal data, depending on the character of your relation with ATP Real Estate. Below you can see what part of our Privacy Policy is relevant for you:

  1. For visitors to our website
  2. If you download a prospect
  3. If you are a customer of ATP Real Estate
  4. If you are a business partner of ATP Real Estate

In addition you can read more about our data security and terms of data processing below:

The legal entity responsible for the processing of your personal data is:
ATP Ejendomme A/S.
Central business registration number.: 17 26 16 49.
Address: Gothersgade 49, DK-1123 Copenhagen K.

If you have any questions, you are welcome to contact us at: atpe@atp-ejendomme.dk.

1. Visitors to the websites of ATP Real Estate
We process the following information
In order to ensure the functionality of our websites we utilise cookies. The cookies we utilise contain no personal data.

Cookies, purpose and relevance:

We place only the cookies necessary to ensure the functionality you ask for on our website, and which are exempt from the consent provisions.
You can get more information on our use of cookies and how you can delete them or block them.

See our Cookie Policy here: /Cookie-policy

Submitting information

As a visitor to our websites, you can submit regular personal data in the form of contact information such as your name, phone number and e-mail address. ATP Real Estate processes this personal data for the purposes of marketing via follow-up contact and to evaluate the demand for available leases. As such the data is collected and processed in connection with decided legal purposes or other legitimate business purposes.

The data is processed in accordance with the general terms of ATP Real Estates data processing as described below.


2. Processing of personal data if you are a customer of ATP Real Estate
We process the following personal data:
If you, or the legal entity that you represent, are a tenant at one of the properties that are administered or rented out by ATP Real Estate, we will process personal data concerning the relevant persons of contact or employees. The processed personal data is for example the personal data that ATP Real Estate is obligated to process in accordance with the relevant legislation, but also personal data necessary partly to in connection with our rental agreement with you, partly because of our contact/correspondence with you and your employees.

The data we process is:

– Regular personal data in the form of contact information – for example a name, an address, a phone number (landline and/or cellular) and the contact e-mail address.
– Regular financial data, for example a bank account number
– Other regular personal data amongst which is: CCTV images in connection with surveillance
– In specific extraordinary situations, we process personal identification numbers for the purpose of definite identification.

CCTV-surveillance can occur and does occur in accordance with rules contained in the Danish TV-surveillance act. This means that signage is placed in the surveyed areas, that recordings are kept only in accordance with the relevant legislation and that the surveillance overall only takes place in such a way that areas without public access are not under surveillance.


We collect and store your personal data for specific legal purposes

We collect and store your personal data in connection with specific legal purposes or other legitimate business reasons.

This is done in order to:
– Fulfil your request for products and/or services
– For the administration of your tenancy under a rental agreement – this includes facilitating the necessary communication
– Determining legal claims or countering legal claims
– Communication in connection with the use of our products and
– Fulfilling legal requirements

3. Processing of personal data if you are a business partner of ATP Real Estate
We process the following personal data
ATP Real Estate processes personal data on our business partners for the purpose of fulfilling agreements between the parties.

This includes, but is not limited to, personal data that we are obligated to process due to legislation, but also personal data necessary partly to process in connection with our agreement with you – partly about our contact with you and your employees.

The data we process is:

– Regular personal data in the form of contact information – for example a name, an address, the position of a contact, a phone number (landline and/or cellular), the contact e-mail address and similar information.

– Regular financial data – for example a bank account number.

We collect and store your personal data for specific legal purposes
We collect and store your personal data in connection with specific legal purposes or other legitimate business reasons.

This is done in order to:
– Determine legal claims or countering legal claims.
– Communicate in connection with the use of our products and services.
– Fulfil legal requirements.

General terms of data processing
We only process personal data that is relevant to us
We only process personal data that is relevant and sufficient in connection with our stated purposes, as defined above. The purpose is the deciding factor in determining what personal data is relevant to us. This also applies to the extent of the personal data we use. For instance, we do not use more data than necessary for the specific purpose.

We only process the necessary personal data
We collect, process and store only the personal data necessary to fulfil our stated purpose. In addition, legislation may stipulate what type of personal data it is necessary for us to collect and store in connection with our business operations.  The character and extent of the personal data, that we process, can also be a deciding factor to fulfil agreements or other legal requirements.

We control and store your personal data
We control that the personal data that we process is correct and not misleading. We also make sure to update your personal data on a continuing basis – either through contact with you or through updates from public databases (The Central Business Registry)

As our service is dependent on your data being correct and up to date, we kindly ask you to provide us with relevant changes in your personal data. Any such changes should be sent to ATP Real Estate on our e-mail: atpe@atp-ejendomme.dk.

In order to ensure the quality of your personal data, we have introduced internal guidelines and established procedures for the controlling and update of your personal data.

We delete your personal data when it is no longer required
We delete your personal data when it is no longer required in connection with the stated purpose that provided the reason for our collection, processing and storage of your personal data. To ensure this we have defined processes of erasure and controls for the verification of this.

We only collect personal data to the extent we are allowed to
As a rule we need your personal data in order to administer your tenancy/your business relationship with ATP Real Estate, which are legitimate purposes. If we do not have legal grounds for the processing of your personal data, we will collect your informed consent before processing your personal data for the purposes stated above. We will inform you of such purpose and of our legitimate interest in the processing of your personal data – also when we do not need your consent for the collection of personal data.

If we need your consent, it is entirely optional to provide it, and you can withdraw it at any time by contacting us.

We do not share your personal data if we are not allowed to
We will share your personal data with business partners and other parties if we have the legal basis to do so. Such disclosure of personal information can occur because we are legally obligated to do so as a part of reporting to the relevant authorities, or if we should have a legitimate interest in doing so – provided, that your interest does not exceed the consideration of our interest. This can be in connection with the calculating of consumption of utilities, as part of our contact with tenants, in connection with our administration of the property, when we communicate with our business partners in order to fulfil agreements or when we contact potential customers that have shown an interest in a property.

It can also occur during the processing of disputes at the courts or through arbitration.

We do not disclose personal data to third parties for the purpose of advertising without collecting your informed consent on what your personal data is to be used for. You can dispute such disclosure at any time and at the same time you can request not to receive solicitations for advertising in the Danish Civil register and the Central business Registry.

We do not share your personal data with entities based / or located in countries outside of the EU/EEA.

Security
We protect your personal data and we have internal guidelines for information security.
We have established internal guidelines on information security that contain specific instructions and measures that protect your personal data against destruction, loss, unintended change, unintended publication and against the access or knowledge of your personal data by unauthorized entities.

We have procedures for the administration of access rights for those of our employees who process sensitive personal data and personal data in general, as well as for those who access personal data. We control these employees access through logging and controls. In order to avoid loss of data we make use of continuous back up of our data. We also protect the confidentiality and authenticity of your data through encryption.

In the case of a security breach, resulting in a high level of risk for you in the form of discrimination, ID-theft, economic loss, loss of reputation or other severe consequences, we will inform you of any security breach as quickly as possible.

Your rights
You have the right to access your personal data
You always have the right to know what personal data we process in relation to you, where it comes from and for what purpose we process it. You also have the right to know for how long we will store your personal data and who receives the data, should we share any personal data in Denmark and abroad.

Should you so request, we can provide you with information concerning the data we process about you. This right can be limited with regards to the concern of other legal persons’ right to privacy, with regards to trade secrets and intellectual property.

You can make use of your rights by contacting us at: atpe@atp-ejendomme.dk

You have the right of erasure of incorrect personal data
If you find that the personal data we process about you is imprecise or incorrect you have the right to have it erased.

In that case, you can contact us and inform us as what the impreciseness consists of and how this should be rectified.

In some circumstances, we have an obligation to share your personal data. This will for instance apply if you withdraw your consent, or if you find that your personal data is no longer necessary in connection with the purpose as to which we originally collected it. In these cases, you can ask to have it deleted. You can also contact us if you find that your personal data is not processed in accordance with the applicable legislation or other legal requirements.

When you contact us with a request for rectification or deletion of your personal data, we will examine whether the conditions are met and, if that is the case, we will make the relevant changes or perform erasure as quickly as possible

You have the right to object to our processing of your personal data.
You have the right to object to our processing of your personal data. You can contact ATP Real Estate at our e-mail: atpe@atp-ejendomme.dk, if you wish to object to our processing of your personal data. If your objection is valid, we will make sure to stop our processing of your personal data.

You have the right to relocate your personal data
You have the right to receive the personal data that you have provided us along with the data we have collected from other entities on the basis of your consent. If we process personal data in connection with an agreement where you are a contractual party, you can also ask to receive your personal data. You have the right to have this personal data transferred to another service provider.

If you wish to make use of your right to relocation of your personal data (data portability), you will receive your personal data in a commonly used format.

If you wish to access your personal data, make corrections, have it deleted or make objections to our processing of your personal data, we will examine whether this is possible or required and respond to your request as quickly as possible, at the latest one month after we have received your request.